WEB BASED COLLEGE MANAGEMENT SYSTEM (A CASE STUDY OF FEDERAL UNIVERSITY OF TECHNOLOGY MINNA)

CHAPTER ONE

1.0   INTRODUCTION/BACKGROUND OF THE STUDY

Education is an important and traditional part of the society. As time has progressed, education has also progressed into the modern times. So in accordance with the progress of education, changing the way of maintaining college information is required.
Most of the college work is done manually such as class attendance, notes, college dues, etc. These processes take time. If all the work is included on an online system, then it can reduce time and work. The College Management system (CMS) is an Intranet based application that can be accessed throughout the institution or a specified college. The system is helpful for both students, lecturers and college authorities. The main principle behind the need of a College Management System is easy supervision of the college. The system helps to explore all the activities happening inside the college. It can handle the details of students, lecturers, class details, course details and fee details.

This system (CMS) is being developed for an engineering college to maintain and

facilitate easy access to information. For this the users need to be registered with the system after which they can access or modify data as per the permissions given to them.

1.2 Statement of Problem

What is a portal? A portal is a gate, a door, or entrance. In the context of the World Wide Web, it is the next logical step in the evolution toward a digital culture. Portals have become one of the most visible information technology (IT) issues in higher education, as well as the commercial sector. The latest Gartner International hype cycle curve places portals at its apex. That firm estimates that at least 70 percent of Nigerian higher education institutions will have partially or fully implemented portals by Fall 2000. By 2018, Gartner predicts that 80 percent of universities with a thousand or more students will have enterprise portals..

 

1.3 AIM AND OBJECTIVES

The aim of this project is to incorporate a College Management System automate all the functionalities of a college. The reason for developing a web or software system is to reduce paper work and save time, thereby increasing efficiency and decreasing the work load.

The project provides information about the college for both students and lecturers. Information about the college, course time tables, course information, exam time tables, department news, course notes information from lecturers to students and more. The system provides the flexibility of generating the required documents on screen as well as on printer when required.

1.4 SIGNIFICANCE OF THE STUDY

This work critically explores the possible ways of making clear of the mystery behind database and related technologies, web hosting services, protocols and of course design and encourages young programmers to join the race without feeling interims to their counterparts in the development parts of the world. Without shifting this focus to website design, In general, this project aims to enhance efficiency and at the same time maintain information accurateness The study will go a long way to cutting down on time wastage, inefficient use of statistical data, manual errors and duplication of efforts by both staff and academic personnel. It will also enhance efficient query and inquiring, ensure security of records and assist the college in coping with the daily work based. The internet with all its functionality has indeed changed the way people live and interact politically, socially, economically and otherwise the internet as with database combines audio, video and texture contents while eliminating time and space of traditional media.

The study provides solutions to practical problems using knowledge gained from the particular class of software engineering, system analysis, system management databases and web design in my undergraduate studies in information technology. The implementation of the management system will help to manage institutional resources in an efficient, effective and accountable manner. This project will also demonstrate that the implementation of the management system will improve the quality of services, creating an automated application to plan and manage the delivery of courses. The management system will provide more ease for managing data rather than manually maintaining documents. Valuable time will be saved and lives will be made easier.

 

1.5 SCOPE OF THE PROJECT

This is a generic type of software, suitable for all colleges.College Management System will work on a college area network. Under this system it will include all the departments under the particular college. It can have billing system for finance department, class attendance, online notes and notice board so that students can get all the information by using their valid registration id and password. Administrator will able to get all the information regarding any college members on any particular day and time. The Admin panel will also able to edit the login display panel of teachers, staff members, students etc. Admin can add person, delete and give special permission. Lecturers can get information of any students under their particular class. Lecturers can also make query by using grade, percentage, can see list of students who comes under the category of attendance shortage and many more under this one roof. For student section, they can get any particular Lecturer’s notes for any particular day and other information regarding the college. Such as an upcoming college lecture in a particular month, group work schedules, assignments, test and exam notifications and many more. Student section will also include learning section, so that students can prepare for their exams.

The main modules are

  • Login to the system through the first page of the application
  • Access/ Search information
  • View/change his/her details.
  • Can get help through the help option to view different features of the system.
  • Students can give feedback on college/staff/any other student.
  • An admin login should be present who can read as well as remove any uploads

1.6 ORGANIZATION OF RESEARCH

          This research work is organized into five chapters. Chapter one is concerned with the introduction of the research study and it presents the preliminaries, theoretical background, statement of the problem, aim and objectives of the study, significance of the study, scope of the study, organization of the research and definition of terms.

          Chapter two focuses on the literature review, the contributions of other scholars on the subject matter is discussed.

          Chapter three is concerned with the system analysis and design. It presents the research methodology used in the development of the system, it analyses the present system to identify the problems and provides information on the advantages and disadvantages of the proposed system. The system design is also presented in this chapter.

          Chapter four presents the system implementation and documentation, the choice of programming language, analysis of modules, choice of programming language and system requirements for implementation.

          Chapter five focuses on the summary, constraints of the study, conclusion and recommendations are provided in this chapter based on the study carried out.

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