THE EFFECT OF INTERNAL CONTROL ON ORGANIZATION PERFORMANCE OF LOCAL GOVERNMENT (A CASE STUDY OF OJO LOCAL GOVERNMENT)

ABSTRACT

 

The research work is based on the effect of internal control on organizational performance of local government.

The major objective of this study is to assess the effect of internal control on organizational performance of local government  in which Ojo Local Government was used as a case study. Various literatures, textbooks, journals and materials from the internet were used for the study.

Survey research design was used and both Primary and secondary source of data were also used. Eighty three (83) Questionnaires were administered as the sample size of the study using a Simple random sampling technique.

The data collected were analyzed using simple percentage method.

 Two (2) hypotheses were formulated and tested using chi-square. The test revealed that internal control system aids adequate financial reporting and internal control system helps in preventing and detecting errors, frauds and material misstatement.

In conclusion, the presentation and analysis of data, it was established by the respondents that Ojo Local Government has always attached importance to internal control and at the same time its managements and staff has adhered strictly to guidelines. This has enhanced the performance of the Local Government in terms of finance, quality of service rendered to the public and staff welfare.

Therefore it is recommended that,  recruitment of staff must not be based on sentiments or favouritism but rather on the skill and competence of the applicants with reference from people with integrity.

 

TABLE OF CONTENT

                                                                                                PAGES

Title page                                                                                         i

Certification                                                                                     ii

Dedication                                                                                         iii

Acknowledgement                                                                           iv

Abstract                                                                                            v

Table of contents                                                                             vi – viii

 CHAPTER ONE

1.0    Introduction                                                                            1 – 3

1.1    Brief History of Ojo Local Government                                 4 – 5

1.2    Statement of the  problems                                                   6

1.3    Purpose of  the study                                                             6

1.4    Research questions                                                               7

1.5    Research hypothesis                                                             7      

1.6    Significance of the study                                                       8

1.7    Delimitation of study                                                               8

1.8    Definition of terms                                                                  9

References                                                                             10

CHAPTER TWO

LITERATURE REVIEW

2.1    Meaning of Internal control system                                       11 – 14

2.2    Describing internal controls                                                   14 – 18

2.1.1 Internal Control as defined by the auditing guideline          18  – 19

2.1.2 Fundamental concepts  in COSO report internal                 20 – 23

control definition     

2.2    Important of internal control                                                  23 – 25

 

 

2.3    Components of internal control                                             25 

2.3.1 The control environment                                                        26 

2.3.2 Risk assessment process                                                     27 – 30

2.3.3 Information system                                                                30  - 31

2.3.4 Control activities                                                                     31 – 34

2.3.5 Monitoring                                                                              34 – 35

2.4    Features of Internal controls                                                 35

2.4.1 Organization                                                                          36

2.4.2 Segregation of duties                                                             36 – 37

2.4.3 Physical control                                                                      37

2.4.4 Authorization and approval                                                   37

2.4.5 Supervision                                                                            38

2.4.6 Arithmetical and Accounting controls                                   38

2.4.7 Personal Control                                                                    38

2.4.8 Management Controls                                                          39 

2.5    Controls in computer information system                             39 – 40

2.6    Management versus auditor responsibility                           40   

2.7    Internal Audit as an element of internal control                    41

2.7.1 Scope and objectives of internal audit                                  41 – 42

2.8    The system of internal control as an aid to the auditor        43

2.9    Powers of the auditor-general for local governments          43 – 47

2.10  Limitation of controls                                                             47

           References                                                                           48 

 

 

 

 

CHAPTER THREE

RESEARCH METHODOLOGY

3.1    Research design                                                                   49

3.1.1 Survey design                                                                        50 

3.1.3 Ex-post facto design                                                              50  

3.1.2 Experimental design                                                              50 – 51

3.2    Area of the study                                                                    51

3.3    Population of the study                                                          51

3.4    Instruments for data collection                                              52

3.4.1 Document                                                                               52

3.4.2 Direct observation                                                                  52

3.4.3 Interview                                                                                 53

3.4.4 Questionnaire                                                                        53

3.4.5 Measurement                                                                         53 – 54

3.5    Validity of the instrument                                                       54

3.6    Reliability of the instrument                                                   54

3.7    Methods of data analysis                                                      55

3.8    Sample and sampling technique                                          55 – 58

          Reference                                                                               58

CHAPTER FOUR

DATA ANALYSIS PRESENTATION

4.1    Introduction                                                                            59

4.2    Data collection and presentation                                          59  - 79

4.3    Testing of hypotheses                                                           79 – 84

CHAPTER FIVE

SUMMARY,  CONCLUSION  AND RECOMMENDATIONS  

5.1    Summary                                                                              84 – 85  

5.2     Conclusion                                                                            86  

5.3     Recommendations                                                               87– 88  

5.4    Bibliography                                                                           89 – 90

Appendix                                                                                91 – 94 

 

 

 

CHAPTER ONE

1.0        INTRODUCTION

The establishment of an effective and adequate internal control system is the duty of the management of any enterprise, this assist in the discharge of their responsibility for the prevention and detection of irregularities and fraud.

 

In present day decision making, the importance of relevant, reliable and timely accounting information cannot be overemphasized; hence the need for a strong and reliable internal control system which is able to assure user and decision makers that the information provided in the financial statements are true and fair.

 

The source and strength of accounting information in any accounting system depends on the strength of the various controls put in place by the management of such reporting entity, a major reason that a professional auditor must ascertain and evaluate the accounting and internal control system which an entity utilized in the process of providing the information used in preparing its financial statement.

 

 

 

Internal control system, according to the Auditing Practice Committee is “the whole system of control for financial or otherwise, established by the management in order to carry on the business of the enterprise in an orderly and efficient manner, ensure adherence to management’s policies, safeguard the assets and secure as far as possible the completeness and accuracy of the records”.

 

The International Standards on Auditing (ISA 400) defined internal control to mean all the policies and procedures adopted by the management of an entity to assist in achieving management’s objective of ensuring as far as practicable, the orderly and efficient conduct of its business, including adherence to management policies, the safeguarding of asset, the prevention and detection of Fraud and errors, the accuracy and completeness of accounting records and the timely preparation of reliable financial information.

Public sector entities are increasingly recognizing the benefits of organizational governance. A recent survey sponsored by the department of accounting at Colorado State University, "Audit Committees, Internal Auditing, and Outsourcing in Local Governments: A Survey of Current Practice," queried 522 local governments on their use of organizational governance. The findings indicate that although there has been an increase in the use of these practices since the early 1990s, there is still ample opportunity for organizational governance players to add value to their local governments.

Internal controls are an integral part of any organization’s financial and business policies and procedures. Internal controls consist of all the measures taken by the organization for the purpose of:

  • Protecting its resources against waste, fraud, and inefficiency.
  • Ensuring accuracy and reliability of accounting and operating data.
  • Ensuring compliance with the policies of the organization.
  • Evaluating the level of performance in all organizational units of the organization 

What internal control do…

  • Promote orderly, economical, efficient and effective operations.
  • Safeguard resources against, loss due to waste, abuse, mismanagement, errors and fraud.
  • Promote adherence to laws, regulations, controls and management directives.
  • Develop and maintain reliable financial and management data and accurately present that data in timely reports.  

1.1    BRIEF HISTORY OF OJO LOCAL GOVERNMENT.

Ojo Local Government was created in May 1989, under the Military Administration of General Ibrahim Gbadamosi Babangida, as the President of the Federal Republic of Nigeria, under the Military Governor of General Raji Rasaki. Before the creation of Ojo Local Government, out of the Old Badagry Local Government, the area was adjudged the most populous, in the Federation going by the National Population Census conducted in Nigeria in 1991, the population as at that time was put at 1.01 million. Ojo Local Government is divided into two segments; the Reverine and the Upland. It is inhabited by mainly the Aworis, who are very accommodative and progressive.

In 1996, under the Military Administration of General Sanni Abacha, two Local Governments were carved out of the Old Ojo Local Government; Amuwo - Odofin and Ajeromi Ifedodun Local Governments. It is on record that under the administration of Alhaji Latef Jakande, as the Executive Governor of Lagos State, Ojo Local Government, that did not have the backing of the Federal Government under President, Shehu Shagari, was created in 1980; with Alhaji Ajakaiye as the Chirman of the Council between 1980 - 1983. However, the Military Government of Generals Mohammed Buhari and Tunde Idiagbon scrapped the Local Government when they struck in 1983 and the new council returned to Badagry Local Government.

Today, two Local governments have been carved out of the old Ojo Local Government; Iba Local Development Area and Oto-Awori Local Council Development Area. With this development, there were boundary adjustment. As of today, Ojo Local Government shares boundaries with Oto-Awori on its Southwest, it is bounded in the East by Oriade Local Government, in the North by Iba Local Council Development Area and in the South by the Lagoon. It also shares boundary with Amuwo Odofin Local Government between Ojo Military Barracks and the Trade Fair Complex. The Local Government had a TOTAL Land mass of 180sq km with about 30% of it constituting the Reverine Area, today part of this Reverine Area is being shared by Oto-Awori Local Council Development Area.

The auditing of Ojo local government under the government of Babatunde Raji Fashola started officially in 2006

 

 

 

 

1.2    STATEMENT OF THE PROBLEM

This research work is carried out to understand the role which internal control system plays in the overall performance of business organization; the problems that triggered this study include:

  1. Continuous report of errors, frauds and material misstatements by auditors which ought to have been detected and corrected by management in the implementation of its policies.
  2. Inadequate enlightenment on the need for and purpose of internal control system in an organization.

 

1.3    PURPOSE OF THE STUDY

i.        To examine critically the internal control system existing in Ojo Local Government

ii.       To ascertain the elements of internal control in Ojo Local Government

iii.      To examine the effect internal control system has on   Ojo Local Government performance.

iv.      To identify the factors that weakens the internal control system of an organization.

v.       To investigate why internal controls fails to detect material misstatement thereby increasing the control risk to the auditors.

1.4    RESEARCH QUESTIONS

          i.        Of what importance is the internal control system?

ii.       Who establishes the internal control system?

  1. What is the duty of the statutory auditor in relation to internal control system?
  2. Does the internal control system improve organizational performance?
  3. Is the internal audit department an element of internal control?
  4. Does internal control system aid the prevention and detection of errors and fraud in an organization?
  5. Is the audit committee a control element?

 

1.5    RESEARCH HYPOTHESIS

Ho:    Internal control system does not aid adequate financial reporting

          Hi:     Internal control system aids adequate financial reporting.

Ho:    Internal control system does not help in preventing and detecting errors, frauds and material misstatement

Hi:     Internal control system helps in preventing and detecting errors, frauds and material misstatement

 

 

1.6    SIGNIFICANCE OF THE STUDY

This study is of great importance to students, business organizations, consultants and the entire society. It will educate the management on the importance of internal control system, elements of the control system, how the system is established and it role in achieving a better organizational performance.

 

Furthermore, it will establish the various ways of ensuring effectiveness of control and methods of reducing its limitations that have been identified by previous researchers.

 

1.7    DELIMITATION OF STUDY

The scope of this study is limited to the case study, though the result will be generalized. Also the business is located in Lagos thus geographically its scope is limited.

 

The questionnaire will be administered to the members of staff of Ojo Local Government which is a small population when compared to the business environment obtainable in Nigeria.

 

 

 

1.8    DEFINITION OF TERMS

Audit Committee:   This body is required to be set up by Companies and Allied Matter Act (CAMA) 1990 to comprise a maximum of 3 directors and the other 3 shareholders.

Control Risk:           This is the risk that the internal control system of an organization will fail to prevent or discover material mis-statements present in the financial statement.

Error:                        This refers to unintentional mistakes in financial statements.

Fraud:                       This refers to an intentional act by one or more individuals among management, employees or third parties which results in a misrepresentation of financial statement.

Internal Audit:         A review of the organization of a business which may be in many respects similar to a statutory audit but which is carried out by employees of the business who are responsible only to management.

Materiality:               An item will be considered to be material in the context of the financial statement if its omission, misstatement or non-disclosure is significant enough to affect the message passed by such financial statement.

 

 

 

LIST OF REFERENCES

 

Adeniji .A. Adeniyi (2004): Auditing investigation Lagos: Value analysis Consult.

 

Emile Woolf (1979):  Auditing Today London: Prentice Hall   International.

 

Ojo Olu (2003): Fundamentals of Research Methods Ile-Ife: Cornerstone Publishers.

 

Office Of The Auditor General For Local Governments, Lagos

State (2006): Internal Audit Programme AND Offences and Sanctions.

 

Presentation for city of Tampa’s leaders” Internal Controls for Local

Government 

 

 

 

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