A clearance is a certificate giving permission to disengage from an
institution. Final year students who have satisfied the academic
requirements to graduate must undergo a clearance process before they
disengage from the University. The process of clearing involves the
Student’s academic department, Faculty, Bursary, Students Affairs,
Library, Hostel, Sport department, Health Centre and Registry (Exams
and Records). A student is allowed to collect his/her graduation
Certificate only after he/she has been cleared for something to be done.
Currently, the student’s clearance process is done manually in
The aim of this project is to design and develop an online student’s
Clearance system using PHP and MySQL that will eliminate the delays
in the manual process and create a central repository for students to be
cleared. It will be implemented as a web-based application which will be
a central repository for clearing students. The main modules of clearance
system are Main Module, Clearance Registration, Cleared/ Not Cleared
and Administer. The user is created and managed by the Systems
Administrator using the Administer module.
1.2 Statement of Problem
In this institution where there is an increase in the number of Graduating
Students, the problem of manually documenting and keeping track of
student graduating will challenge this project work seeks to address it as
it becomes very alarming when there is a change in management.
1.3 AIM AND OBJECTIVES
The objective of this computer software based online clearance system
for the graduating student includes the following:
To effectively and efficiently process students clearance.
To provide a reliable and transparent system devoid of personal
Inclination and interest.
To ensure prompt clearance.
Better record keeping.
1.4 SCOPE OF STUDY
The need to develop an online clearance system for documenting, fast
and better record keeping using the Federal University of Petroleum and
Resources as a case study, Delta State, Nigeria.
This project covers some of the aspect of a computer software
based Online clearance system using Caritas University as case study.
However the following are the constraints:
TIME CONSTRAINTS: Due to time constrain the web-page covers